The Outstanding Students of Iloilo Awards

1. Acceptance of Terms

   By accessing, registering, or submitting an application through the TOSIA Application Portal, the applicant acknowledges that they have read, understood, and agreed to be bound by these Terms and Conditions. If the applicant does not agree, they must refrain from using the Portal.

2. Eligibility

   The Portal is intended solely for students who meet the official eligibility criteria set by TOSIA. Submission of an application does not guarantee eligibility, shortlisting, or selection. The Organizers reserve the right to disqualify applicants who do not meet the prescribed requirements at any stage of the process.

3. Accuracy and Truthfulness of Information

   The applicant certifies that all information, statements, and documents submitted are true, accurate, complete, and correct to the best of their knowledge.

   Any false, misleading, incomplete, or fabricated information—whether discovered before, during, or after evaluation—shall be grounds for automatic disqualification, revocation of awards, and forfeiture of any recognition granted.

4. Supporting Documents and Verification

   The applicant understands and agrees that:

   • Supporting documents may be required for verification.
   • The Organizers may validate information through schools, institutions, references, or relevant authorities.
   • Failure to submit required documents within the prescribed period may result in disqualification.

5. Finality of Submission

   Once an application is submitted:

   • It is considered final and binding.
   • No edits, withdrawals, or substitutions shall be allowed unless expressly permitted by the Organizers.
   • Applicants are responsible for reviewing their entries before final submission.

6. Application Review and Selection Process

   All applications are subject to screening, evaluation, and deliberation by duly authorized reviewers and committees.

   Decisions of the review panel and Organizers are final, conclusive, and non-appealable. No correspondence or explanation shall be required regarding evaluation results.

7. Application Locking and Deadlines

   The Portal may automatically lock applications upon final submission, reaching submission limits, or passing official deadlines.

   Late, incomplete, or locked applications shall not be entertained under any circumstances.

8. Data Privacy and Consent

   By using the Portal, the applicant consents to the collection, processing, storage, and use of personal data in accordance with applicable data privacy laws.

   Personal information shall be used solely for purposes related to application processing, verification, evaluation, award administration, and official communications.

9. Use of Name, Image, and Information

   Applicants who are shortlisted or selected grant the Organizers the right to use their name, photograph, school affiliation, achievements, and application-related information for official publications, promotional materials, announcements, and reports without compensation.

10. Portal Availability and Technical Limitations

    The Organizers do not guarantee uninterrupted or error-free operation of the Portal. They shall not be held liable for system downtime, data loss due to user error, connectivity issues, browser incompatibility, or force majeure events.

    Applicants are advised to submit well ahead of deadlines.

11. Prohibited Acts

    Applicants shall not:

    • Attempt to manipulate, bypass, or compromise Portal security;
    • Submit multiple applications under different identities;
    • Use automated tools, scripts, or unauthorized access methods.

    Any violation shall result in immediate disqualification and possible legal action.

12. Amendments and Modifications

    The Organizers reserve the right to amend, modify, or update these Terms and Conditions at any time without prior notice. Continued use of the Portal constitutes acceptance of any changes.

13. Governing Law

    These Terms and Conditions shall be governed by and construed in accordance with the laws of the Republic of the Philippines.

14. Acknowledgment

    By submitting an application, the applicant expressly acknowledges that they have read, understood, and agreed to all provisions of these Terms and Conditions.

Last updated: March 7, 2026

The TOSIA Application Portal is committed to protecting the privacy, confidentiality, and security of all personal data submitted by applicants. This Privacy Policy explains how personal information is collected, used, stored, and protected in compliance with applicable data privacy laws.

1. Information Collected

   The Portal may collect the following information:

   • Personal details (e.g., name, date of birth, contact information);
   • Educational information (e.g., school, level, academic records);
   • Achievements, leadership records, and supporting documents;
   • Photographs and uploaded files;
   • Technical data such as IP address, browser type, and submission timestamps.

2. Purpose of Collection

   Personal data is collected solely for legitimate purposes related to the administration of the TOSIA program, including application processing, eligibility verification, evaluation, selection, communication, reporting, and award implementation.

3. Legal Basis for Processing

   The processing of personal data is based on the applicant’s consent, compliance with legal obligations, and the legitimate interests of the Organizers in administering the TOSIA Awards.

4. Use and Disclosure of Information

   Personal information shall be accessed only by authorized personnel involved in the TOSIA application and evaluation process.

   Information may be shared with reviewers, partner institutions, or relevant authorities strictly on a need-to-know basis and only for purposes consistent with this Policy.

5. Publication and Public Disclosure

   Applicants who are shortlisted or selected consent to the publication of their name, photograph, school, and achievements in official announcements, reports, websites, social media, and promotional materials related to TOSIA, without entitlement to compensation.

6. Data Storage and Retention

   Personal data shall be stored securely using appropriate organizational, physical, and technical safeguards.

   Information shall be retained only for as long as necessary to fulfill the purposes stated in this Policy or as required by law, after which it shall be securely disposed of or anonymized.

7. Data Security

   Reasonable security measures are implemented to protect personal data against unauthorized access, alteration, disclosure, or destruction. However, no electronic system is completely secure, and the Organizers cannot guarantee absolute security.

8. Rights of the Data Subject

   In accordance with applicable data privacy laws, applicants have the right to:

   • Be informed about the processing of their personal data;
   • Access their personal information;
   • Request correction of inaccurate or incomplete data;
   • Withdraw consent, subject to program limitations and legal obligations;
   • Lodge a complaint with the appropriate regulatory authority.

9. Withdrawal of Consent

   Applicants may withdraw consent by submitting a written request. Withdrawal may result in the inability to continue processing the application or participation in the TOSIA program.

10. Cookies and Tracking

    The Portal may use cookies or similar technologies to improve functionality, maintain sessions, and enhance user experience. These do not collect sensitive personal information.

11. Changes to the Privacy Policy

    The Organizers reserve the right to amend or update this Privacy Policy at any time. Any changes shall take effect immediately upon posting on the Portal.

12. Acknowledgment

    By using the TOSIA Application Portal and submitting personal information, the applicant acknowledges that they have read, understood, and agreed to this Privacy Policy.